Grand View University aspires to serve a varying, multi-faceted community of learners - students, faculty, and staff - in a welcoming environment so that each learner can achieve their fullest potential. Our objective is to foster and sustain a campus environment free from imbalance and/or bias, while also preparing students “called and empowered to serve the neighbor so that all may flourish.” At Grand View University, we adhere to the Lutheran tradition of being “rooted and open;” we value differing beliefs, backgrounds and perspectives and welcome and affirm the thoughts and experiences each distinct member brings to our community.

General Purpose of Job:

Responsible for coordinating all aspects of student employment administration, including training on student employment policies, posting of open positions, processing tax forms, managing the student employment database, and processing the monthly student payroll. Also serves as back up for the faculty/staff payroll processing.

Essential Functions of Job:

Primary Tasks:

Under oversight from the Assistant Controller, administer student employment administration as follows:

1. Maintain accurate payroll records
2. Identify and resolve issues, coordinating with Assistant Controller for resolution
3. Review and verify timekeeping records to ensure compliance with company policy and coordinate with managers for necessary corrections
4. Train managers and employees on timekeeping system and payroll processes
5. Ensure accurate and timely processing of payroll updates such as new hires, terminations, job title changes, and pay rate changes in HR and accounting systems
6. Provide first contact employee support for student payroll issues
7. Collect and maintain records of federal, state and internal student employment forms and processes (I-9s, W4s, etc.)
8. Verify federal work-study eligibility for student employees
9. Participate in all registration events, scholarship days, and orientation to represent the student employment
10. Create and maintain campus job board (Handshake), including job descriptions and requisitions
11. Collect and maintain master list of all student employment positions, pay levels, and descriptions
12. Process monthly payroll for students
13. Assist Assistant Controller with compliance monitoring:
    1. tracking exceptions
    2. contact and follow-up on any issues of non-compliance (suspend budgets if non-compliance is evident and habitual)
14. Monitor supervisor/student trainings, job board postings, hiring procedures and refer to Assistant Controller for follow-up regarding compliance issues
15. Attend regular meetings with Viking Central, Financial Aid, Admin/Finance, Career Center to evaluate, correct, update, and maintain systems around student employment procedures
16. Serve as the back-up for the faculty/staff payroll processing

Qualifications and Requirements:

1. High school diploma required; Bachelor’s degree preferred
2. Previous experience with payroll processing preferred
3. Strong knowledge of payroll regulations, tax laws, and compliance beneficial
4. Ability to maintain a high level of confidentiality and extreme discretion
5. Self-starter with strong analytical and problem-solving skills
6. Ability to thrive in a fast-paced, evolving environment
7. Excellent customer service skills
8. Proficient in Microsoft Office
9. Ability to quickly learn new software and technology

Working Conditions:

Approximately 20 hours per week required (Monday – Friday), with the ability to flex the schedule throughout the month to accommodate the monthly payroll schedule.

Normal office environment with little exposure to excessive noise, dust, temperature, and the like.

All applicants must apply via our online applicant tracking system.

All selected candidates will be required to complete a background check.